NoW 365 oFS - How to share files and folders using an External account (Android)

1.1

Launch FileCloud

1.2

Go to your files or folders that you want to share with an internal or external user. For this example, we will be sharing files under My Files.

1.3

For this example, we will share an entire folder. Click on the … Ellipses for the folder that you want tshare

1.4

1. Tap Share…

1.5

1. Optional: Change the share name, recommend leaving it the same

2. Optional: You can set your link expiration date here

3. Optional: You can set the upload size limit. This only applies to users with full share permission (Read, Write)

4. Optional: By default it is on, recommend you leaving it

5. For Sharing Permission, tap Edit

1.6

1. Select Allow selected users or groups

2. Tap Save

1.7

Tap Invite Users

1.8

Enter the user’s email address

1.9

Tap This Area

1.10

1. Make sure send email is checked

2. Tap Add users to this share

Once clicked, oFS FileCloud will do the following in the background.

1. It will send a welcome email to the external user if it is the first time sharing with the external user.

2. It will also send a File Share Link to the external user.

1.11

The next 3 steps demonstrate what the receiving end / external user should expect.

The recipient of the file share / external user will receive 2 emails

1. Welcome email

2. File Share link

The external user will not be able to access the file share link until the welcome process is completed.

1.12

The welcome email should look similar to this.

The external user will need to click on the link, using the indicated email and temp password. Once signed in oFS FileCloud will require the user to change their temp password

1.13

The File Share Link will look something like this

1.12

Let's continue with the guide,

The newly added external user should still be listed, resembling the screenshot

1.13

Tab the close button when finished